Celebrate in Style with Stress-Free Party Planning

Wherever you choose to host your event—whether in a marquee, a venue, or the comfort of your home—we handle the tricky details so you can focus on enjoying the experience. From booking your marquee and coordinating site installations to checking power supplies, we’ll take care of it all, leaving you free to plan your guest list and menu.

Our expert party planners will work with you to organise every aspect of your event, from catering and drinks to theming, timeline creation, and staffing. On the day itself, we’ll ensure everything runs smoothly so you can relax and enjoy the celebration without worrying about the logistics or finer details.

Looking to wow your guests? We can source incredible entertainment, from flair bartenders, singers, and DJs to dancers, magicians, and fire performers. Whatever your vision, we’ll help bring it to life.

Our passionate team of party planners love creating exceptional events that balance stunning aesthetics with seamless practicality. But don’t just take our word for it—our Google reviews speak for themselves!

Save time, reduce stress, and elevate your event. All you need to do is finalise the guest list and choose your perfect outfit.

Your Expert Summer Party Planners

Looking for the perfect summer party planners? Whether you’re dreaming of a refined three-course soirée, a relaxed BBQ, or a vibrant churrasco, our summer party organisers are here to bring your vision to life.

Summer is the ultimate season for hosting unforgettable events. With longer, warmer days, you can make the most of the sunshine and let the celebrations roll into the evening. Hosting a summer party at home not only saves on venue costs but creates an inviting and laid-back atmosphere.

Dance until the early hours or unwind with a sunset cocktail and evening snacks while our team of party planners handles the clean-up, leaving your space exactly as we found it. We take great care to respect your home, ensuring a seamless experience from start to finish.

Don’t just take our word for it. Here’s what one of our lovely clients had to say:

‘We used Vanilla Bean to organise our 50th birthday party. Everything was organised perfectly from the marquee, to the decorations, lighting, and bar…’

Our seasonal menus are crafted to showcase the flavours and vibrancy of summer, designed by our chefs using the freshest local ingredients. Pair these with our expertly curated wine and cocktail menus for a sensory experience like no other. From a classically British Pimm’s to our signature Banana Colada—bringing a taste of the Caribbean to your event—your summer party will delight every guest.
British summers can be unpredictable, but our summer party planning team has you covered. Whether it’s providing shade tents and fans for sunny days or heaters and marquees for cooler evenings, we’ll ensure your summer party runs smoothly, whatever the weather. Our team will guide you through cost-effective solutions, giving you peace of mind in the lead-up to your event.

With our experienced summer party planners, you can relax knowing every detail is handled, leaving you free to enjoy an unforgettable celebration.

A luxury marquee at night with fairly lights in the ceiling, a bar, and floral decoration by luxury party planners Vanilla Bean Events.

Cosy Winter Parties to Warm Your Guests

Nothing brings people together like a cosy winter party. As experienced winter party planners, we provide full event planning, on-the-day management, and exceptional catering and drinks to make your celebration unforgettable.

Winter parties are the perfect opportunity to embrace magical theming, lighting, and décor. Transform your office into an après-ski lodge with a themed wooden bar and ski machines for the ultimate icebreaker, or treat guests to seasonal shots served on authentic skis.

Prefer a home-based event? A heated marquee in your garden creates the ideal winter wonderland with snow machines, frosty theming, and dazzling entertainment. For an intimate gathering, enjoy an elegant winter dinner party by a roaring fire with your closest family and friends.

Check out this fabulous Apres-Ski themed 40th birthday party that we created.

Our seasonal menus, designed by our executive chef and winter party organisers, are crafted to be complementary, delicious, and inclusive. From eggnog or mulled wine receptions paired with hearty winter canapés to refined three-course meals followed by drinks and dancing, we’ll ensure every guest is delighted. Dietary requirements are thoughtfully catered for, with dishes carefully adapted to match the original menu so everyone enjoys the full experience.
Our expert winter party planning team takes care of all the details that can be easily overlooked, from cloakrooms and umbrellas to extra heating, indoor mood lighting, and outdoor illumination. With us handling the logistics, you can relax and enjoy a seamless celebration that will leave your guests talking long after the event.

Whatever your vision for a winter party, our party planners are here to make it a reality. Get in touch today to begin planning your perfect winter celebration.

Elegant Garden Party Planning, Tailored to You

Imagine a refreshing glass of bubbly, a zesty Mai Tai, or a classic Bellini enjoyed under the sun while you relax on luxurious lounge seating, and the mouthwatering aroma of barbecue wafts through the air. With our expert garden party planners handling every detail, you can savour moments with friends and family in the comfort of your own garden.

Let us take care of the logistics, catering, and hospitality, so you can focus on mingling over delicious canapés and nibbles. As the evening winds down, gather around our signature fire pits for sunset tipples, s’mores, and cosy furs as the stars come out.

Take a look at this awesome summer garden party that we put together for a client’s 50th birthday celebrations.

Garden parties are a delightful way to celebrate in a relaxed and creative setting. With the flexibility of hosting in your own space, you can bring any theme to life. Past garden parties have included magical fairy forests, Bridgerton-inspired tea parties, fairground extravaganzas, vibrant festivals, and classic churrasco barbecues.

To keep your garden party running smoothly, we recommend a marquee, stretch tent, or sail tent to prepare for unpredictable weather. Our garden party planners will provide expert advice during a site visit and arrange further visits with suppliers to suit your schedule. You can relax knowing that we’ll guide you through every step.

An often-overlooked aspect of garden party planning is guest comfort. Forget basic Portaloos—we work with trusted luxury toilet hire providers to suit all budgets, ensuring your guests feel at ease.

Our experienced AV team will elevate your event with thoughtful lighting solutions, from uplighters and gobo lights to festoon lighting. These not only create ambience but also ensure safety as night falls, all within your budget.

Bring your garden party to life with unique entertainment tailored to your theme. Whether it’s stilt walkers, fire performers, face painters, mirror men, live bands, or DJs, our team of party planners can create that perfect eclectic yet relaxed vibe for your event.

Let us help you turn your garden into the ultimate celebration space. Drop us a message to check availability and begin planning your perfect garden party today.

Party Catering

Delicious food, great drinks, and exceptional service are at the heart of what we do. With 20 years of experience as party planners and caterers, we’re passionate about creating memorable dining experiences tailored to your event.

Our chefs craft creative dishes using fresh, local, and sustainable produce, helping to reduce environmental impact while offering you cost-effective catering services. By minimising transportation and refrigeration, we not only support the planet but pass on savings to you.

Whether you’re planning a relaxed gathering or an elegant soiree, our party catering options include canapés, bowl food, sharing platters, tasting menus, and three-course dinners, ensuring something for every taste and appetite.

We also cater to all dietary requirements, so every guest feels included. Let us provide party food that’s as special as your event. Contact our team of party planners, or click the button below to find out more about our catering services.

Party Planners FAQs

Planning a private party can raise plenty of questions, and we’re here to make the process stress-free and enjoyable. Here, our party planners answer some of the most common questions about our party planning services. If you don’t see your question here, feel free to get in touch—we’d be delighted to help!

Hosting a party at home not only saves on venue hire but also gives us the freedom to tailor every detail to your preferences. It also allows our party planners to take a more personalised and creative approach to your event.

Yes, as creative party planners we love bringing themes to life! From Festivals, James Bond, and Great Gatsby to Alpine Ski Lodges and Winter Wonderlands, we’ve done it all. Have a unique idea? Our team of party planners will collaborate with you to design a bespoke theme that’s truly your own.

Yes, we work with trusted suppliers to arrange marquees, power, and luxury toilets, ensuring all essentials are covered. Managing these elements through us makes the process more efficient, seamless, and cost-effective.

Ready to Start Planning Your Party?

We’d love to hear from you! Click ‘Enquire Now’ and provide a brief description of your event, including the date, location, occasion, and guest numbers.

Prefer to chat? Call our friendly team of party planners on 01932 356180 or email surrey@vanilla-bean.co.uk. Let’s start planning a party your guests will never forget!