
As all good events and catering companies will be in high demand it is important to plan and book your party perhaps even up to a year in advance!
As there are only so many Fridays and Saturdays in the year (the most popular days to host an event), the quicker you book your party with your event and catering company, the more likely you are to get the date you wish.
In this blog, we will be discussing why it is important to book your event up to a year in advance and what the benefits of doing so could be.
Save the date, it’s important!
Essentially acting as an alert for guests to know of the event you are planning, they are key to any party planning as your guest list can plan accordingly so that they are able to make sure they can make it to your event.
Having that advance warning for guests is essential so that they can “save the date” of your event and you can begin planning it as soon as possible. This will also ensure that all your guests have plenty of time to plan how they will make it to your party. Thus allowing you to be able to make all the reservations needed for each and every guest that has RSVP’d.
Sending out save-the-date cards gives your party planner lots of time to book the very best suppliers for your event. This then means that you can focus on other important things such as the styling options for your event.
You don’t want to miss out on the best deals!
Booking your event and catering company well in advance gives you the best opportunity to be able to choose your dream venue where you want to host your event.
Getting everything in order as soon as possible means that you are not on borrowed time and you are not stressed out trying to sort everything last minute. You can take your time to pick and choose your dream venue instead of having to go with something you didn’t really want but was the only option left.
By booking so far in advance it makes it easier for your event and catering company to sort everything out for you. This then enables you to visualise your party from the get-go instead of having to wait on confirmation from the company you hired on whether or not the venue you wanted has agreed or not.
Booking in advance even concerns the staffing of your event
You may face the risk of not being able to find staff for your event due to leaving it so late. This could be down to the fact that event and catering companies only have a certain number of staff members and if you leave booking with them to the last second their staff could already be booked to work elsewhere.
For your event to be successful, it is essential for you to have the needed number of staff members. Hence why booking an event and catering company in advance is a necessity as there can only be a sufficient number of the right staff members at the right place and right time in order to deliver a high-quality event experience. So therefore you need to book in advance to make sure that you have the best of the best.
How booking a year in advance could save you money
Due to the current financial crisis, we are all facing, nothing is certain when it comes to prices going up or down. Therefore by booking a year in advance you are able to keep some of the costs down.
The main benefit you will get from booking in advance is that you can stick to the past year’s pricing instead of it potentially increasing in the next year when you will be hosting your event. By doing this you are able to save more money to spend on your event, or you could even use the extra money to save up for your next event.
Everything you need for your event will get increasingly more expensive the closer you get to having it. Caterers, suppliers, furniture hire, and even travel tickets will go up in price. That is why you need to book well ahead of time unless you want to be paying out an extortionate amount of money for one day.
As aforementioned, in the times we are currently living in, it is crucial for people to be saving as much money as they possibly can. At the end of the day, your event and catering company wants you to have the most amazing day without worrying or stressing about things such as costs.
That is why at Vanilla Bean Events we are completely transparent in our pricing for all of our events so that there are no surprises or hidden costs that could ruin your event. We want the whole experience to be the very best and not spoiled by things such as money worries.
Use your time to prepare for your event
The more time you can give to your event and catering company, the better prepared they can be in getting everything ready for your party. They can spend this time on important aspects of your event such as creating bespoke menus, organising any furniture and making sure that all the food will be fully catered for.
Time management is key when organising your event as it will not only save you from stressing over the planning of your party but having enough time to double-check everything enables you to make sure that everything is at the standard and quality you desire.
If you have used your time wisely and come prepared with a plan that you can show your chosen event and catering company things are sure to run smoothly.
Things to consider to make the most of your chosen company’s time and bring to the initial planning meeting are:
– Your budget and if you are able to potentially spend more
– The number of people who are actually attending your event
– Theme and colours you would like to incorporate into your party
– Any dietary requirements for you or your guests
– Potential entertainment choices
– Ideas for any decorations you may like
Anticipation makes for a better party!
Everyone enjoys having something to look forward to and your own party should never be the exception.
If your event is a special occasion that you have been thinking about hosting for a long time, then you want it to be perfect and something that everyone will remember fondly for a long, long time.
Not only do you and your guests get to have something to anticipate for a longer period of time but it also means that there are no nerves when planning it as you are so excited and cannot wait to host it. Therefore, when the actual date of the party comes around you can enjoy yourself to the fullest as everything will be sorted and organised well in advance.
To anticipate something means to be prepared for it and that is where your chosen company comes in. They allow you to take a back seat in all the planning and preparations so you can focus solely on enjoying yourself and having the best time with your closest friends and family.
Why choose us as your event and catering company?
Food is at the heart of our business so we make sure to pay attention to every detail in everything that we do.
Our promise is that we cover every type of event from the intimate to the extravagant and they are always exceptional and tailored to you. Our team of experts are on hand from concept to completion to make sure that everything from venue hire, to equipment rental, floral arrangements, music, entertainment décor, and transportation. We handle it all.
At Vanilla Bean Events, we specialise in premium-level event catering for private parties, weddings, seasonal events and corporate events. Our whole team takes pride in the fact that we are able to cater for all of these incredible occasions.
We can do everything from fabulous food to outstanding visual experiences so that you will only receive the most impeccable service. Our aim for every event we cater to is to have as much or as little involvement in the execution of your celebration as you wish.
Thank you for taking the time to read this blog on why you should book your party up to a year in advance with your event and catering company. We hope that it has given you all the reasons you need to book your event in advance with a company such as Vanilla Bean.
In order to create an innovative, bespoke menu that is specifically tailored for your event and is unique to your wants and needs, simply get in touch with our expert team today. There is everything you need to know on our website about what we do. All you have to do is click here to go straight to our website!