Published On: 22 March 2021Categories: Blog, Events8.1 min read

Planning an event is a big task. Whether it’s a corporate event to celebrate your team, a milestone birthday party, or even a wedding, a lot goes into the planning and execution of any sort of event! As a result, many people turn to professional events planners to help them do it, and make the experience as stress-free as possible. In today’s blog post, we’ll be taking a closer look at 9 important reasons to hire an event planning company that you may not have thought of before. From bringing your unique vision to life, to suggesting reliable suppliers that you’re sure to love, there are so many reasons why you should enlist professional help if you want to pull off an unforgettable event. From small gatherings to huge celebrations, any event can benefit from the magic touch of a professional event planner! So, if you want to find out why you may need one, this post should help. 

What are the 9 important reasons to hire an event planning company (that you may not have thought of before!)?

One point of contact

When they’re trying to organise an event, many people get overwhelmed by just how many different people they need to talk to. The venue, caterers, entertainment, transport, those providing the decor, companies that provide silverware… depending on the event and how many suppliers you are using, it can be surprisingly easy to lose track of who does what, and who you need to talk to at various different times. This is one of the many ways that hiring an event planner can make the experience far less stressful for you. They will become your single point of contact, and liaise with all of these suppliers on your behalf so that you don’t have to! Also, they’ll be experts at talking to these people to ensure that you get the best level of service, and don’t have to worry about forgetting to pay invoices, send in ideas, or miss meetings with all the different points of contact. 

Experience dealing with all parts of the event

One of the most important reasons to hire an event planning company is their wide range of experience. No matter what sort of event you’re putting on, a professional will most likely have dealt with something similar before. So, they will be able to use this previous experience to ensure that you are getting the best event possible. And, they’ll know all the tricks of the trade that a beginner might not. This means that you could save money, get better value, or simply have some amazing finishing touches to your event that you may not have thought of before!

Reliable, tried and tested suppliers

All event planning companies will have a network of suppliers that they have a great working relationship with. These suppliers will be tried and tested, and offer a huge range of services to suit any type of event. From caterers to DJs, your event planner will be able to make suggestions, get in contact with them, and liaise with them in the lead up to your event, to ensure that you get the best service possible and an amazing event as a result! Of course, you can do your own research and source trustworthy suppliers on your own. But, it can be a real headache (and not to mention a time suck!) to do this. So, it’s just one of the many great ways that an event planning company can really help you out. And, you can feel reassured that your suppliers will actually be reliable and turn up on the day, as your event planner will probably have used them many times before and know that they can be trusted. 

Stress free lead up to the event

Everyone knows that planning an event can be hugely stressful. There are so many different moving parts to consider to make sure that everything runs smoothly and the day of the event goes off without a hitch. On top of this, you’re probably trying to plan the event on top of everything else you’ve got to do in your life, only adding to that stress! This is certainly one of the most important reasons to hire an event planning company. They will take all of the stressful elements away from you, and you can be as involved or uninvolved as you wish. At the end of the day, the event planner’s aim is to give you a smooth and stress-free experience, leaving you to enjoy your event and not worry about it too much!

Organise a seamless pack down and clear up

Planning an event is one thing, but what happens when it’s all over? You’ve still got to arrange the pack down and all of the clearing up. This will probably be the last thing you want to do after a fun-filled event. So, your event planning company will be able to step in and help here, too. They don’t just deal with the build up to the event; they will also arrange a seamless pack down and clear up, so your venue is left as though you were never even there. This all happens without you having to worry about how to get there! 

Limit wastage of drinks and unnecessary spending

If you’re planning an event for the first time, it’s easy to get caught up in the excitement of it all. As a result of this, it’s common to get a little carried away and order more drinks than you really need. Not only is this a costly mistake, it also leads to quite a lot of wastage, which is good to avoid. One of the important reasons to hire an event planning company that you may not have thought about before is to help prevent this from becoming a problem in the first place. Your event planner will have a better idea of how much you need to purchase in the way of drinks, leading to less wastage and fewer unnecessary costs that you have to fork out for. 

A creative eye to make your event spectacular

One of the most important reasons to hire an event planning company is because of their creative eye! Your event planner will have worked on all sorts of events in the past, so will know how to make them truly special. Whether you’re looking for guidance on theme or colour scheme, what venue to choose, or the little extras that make an event really stand out, any good wedding planner will have lots of ideas up their sleeve to help. They’ll also know how to pull everything together in the best way possible, to ensure that all the different elements of your event complement each other and create the perfect atmosphere. So, if you’re struggling with a clear vision for your event, this is just one of the many ways an event planning company will be able to step in and help.

Bring your creative vision to life

Creative vision

Conversely, you might already have a strong creative vision for your event! If this is the case, your event planner will be able to help by ensuring that it’s brought to life in the best way possible, so that the finished event is truly representative of that vision. Furthermore, they will be able to guide you on what will work well and what you might need to consider changing, so that everything blends together seamlessly. After all, working with an event planner should be a collaborative partnership. You should feel comfortable enough to listen to each other’s ideas, and bring them all together to create an event that surpasses even the highest expectations!

Ensure all elements are covered

Finally, perhaps one of the absolute most important reasons to hire an event planning company is because they will ensure that you have everything you need prepared and ready for your event to go off without a hitch. As we’ve already mentioned, planning an event of any kind is stressful! So, it’s surprisingly easy to forget about an important element until it’s too late. But, with an event planning company, this won’t happen. They will be well versed in all the different elements needed to bring a successful event to life. From the big things to the tiny details, they’ll ensure that everything is covered- even the bits that you may never have thought of before. This is the main reason why we always recommend taking on the services of an event planning company, especially if you’ve not been involved in the planning of events before. 

Conclusion to the 9 important reasons to hire an event planning company 

Hiring an event planning company can have so many benefits. Whether you’re simply looking to reduce your stress in the lead up to the event, you’re looking for a creative vision, or you want to ensure that you’ve got everything you need, an event planner will certainly be able to help you. Here at Vanilla Bean, we are passionate about helping your events to run smoothly and amaze your guests. From weddings to corporate events, we’ve got everything covered. And, we can work with our network of talented suppliers to really deliver that ‘wow’ factor you’re looking for. To find out more about us and what we do, please visit our website by clicking here, or get in touch to discuss your upcoming event.